Friday, May 17, 2013

Copy Machines, Data Storage, and Information Security

Copy machines are great tools but users should be careful about what type of information they allow to be processed through these machines. Most modern copiers scan and store documents on hard drives before printing. Once the user has their print job the scanned document remains on the hard drive. Unless someone takes special steps to erase or destroy the hard drive, that information is susceptible to recovery by third parties. Many copiers are leased and frequently transferred to other locations or sold to third parties. Users lose control of their data if a copier’s hard drive is not routinely erased or destroyed. There is no real danger to users for most jobs, but if you have ever copied a driver’s license, social security card, or passport then there is a good chance that an image of those records are accessible on the copier’s hard drive.

For more information about copier security refer to the following CBS News report.

The Federal Trade Commission also provides information and measures that can be taken to better secure your information. 

“Nearly every digital copier built since 2002 contains a hard drive - like the one on your personal computer - storing an image of every document copied, scanned, or emailed by the machine.” Armen Keteyian

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